Part-Time Bookkeeper (Construction & Real Estate Experienced) $35/hr

Location: Alexandria, VA (Hybrid: In-office + remote)

Schedule: 10-12 hours per week

Compensation: $30-$35/hour (W-2)

Company: Character Companies Inc.

Character Companies Inc. is a fast-growing design-build remodeling and custom home construction company based in Alexandria, Virginia. We also operate a rental property portfolio and manage spec home and land development projects. We are seeking a highly organized W2 Part-Time Bookkeeper with direct experience in construction accounting and real estate financials. We are hiring a part-time W-2 employee only. We are not seeking a bookkeeping service, contractor, or firm. If you provide outsourced bookkeeping services, please do not apply.

Key Responsibilities

Reconciliation

• Reconcile all bank accounts, credit cards, and loans monthly.
• Reconcile accounts payable to prevent overpayments or duplicate payments.
• Enter all transactions and reconcile vendors with monthly terms.
• Ensure all transactions are accurately recorded and categorized.

Financial Reporting

• Prepare monthly Profit & Loss, Balance Sheet, and P&L per Project.
• Prepare and update monthly Budget vs Actual reports.

Construction Accounting & Job Costing

• Enter job costing transactions for all remodeling, custom home, and spec projects.
• Perform monthly recasts of indirect expenses, including labor burden.
• Perform monthly recasts of construction costs, interest, reserves, and project expenses.
• Review accrued interest on spec home loans and adjust as needed.
• Record acquisitions and sales settlements for spec homes.
• Maintain fixed asset schedules, depreciation, acquisitions, and sales.

Weekly & Monthly Reports

• Prepare weekly Work-In-Progress (WIP) reports.
• Prepare weekly cash flow analysis reports.
• Prepare monthly P&L per project and monthly company-wide P&L.
• Prepare monthly Budget vs Actual report.

Revenue & Expense Review

• Compare monthly performance to budget and prior year.
• Identify recurring issues or seasonal patterns affecting revenue.
• Categorize fixed and variable expenses.
• Support profitability improvement strategies.

Balance Sheet Review

• Review accounts receivable aging and assist with collection strategies.
• Monitor outstanding debts and repayment schedules.
• Review equity changes and retained earnings.

1099 Preparation & Filing

• Prepare 1099-NEC and 1099-MISC forms for vendors.
• Electronically file with IRS and state agencies.
• Distribute vendor copies via mail or email.
• Ensure compliance with January 31 deadlines.

General Bookkeeping & Real Estate Accounting

• Manage accounts payable and accounts receivable.
• Categorize and enter transactions in QuickBooks Online.
• Track rental income, expenses, loan payments, and escrows.
• Maintain books across multiple LLCs and entities.
• Assist with cash flow reporting.

Qualifications

Required

• Minimum 3 years of bookkeeping experience.
• Direct experience with construction bookkeeping.
• Direct experience with real estate or property accounting.
• Strong QuickBooks Online skills.
• Experience with job costing, cost codes, and project-based accounting.
• Strong accuracy, attention to detail, and organizational skills.

Preferred

• Experience with JobTread, Buildertrend, CoConstruct, or similar.
• Experience with custom home building or high-end remodeling.
• Experience with multi-entity accounting.

What We Offer

• $30-$35/hr W-2 compensation
• 10-12 consistent weekly hours
• Flexible scheduling
• Hybrid work options
• Opportunity to help improve financial systems as the company grows
• Supportive, positive team culture